Saanich believes that special events add to the social fabric of our community. From international sporting events to community picnics, festivals, parades and athletic activities, the District of Saanich is proud to host a wide variety of events each year.

Permit Process

The application process begins when you submit to the District of Saanich a completed Special Event Permit Application. To help guide you in this process we have outlined the appropriate contact below based on the location of your event. Please keep in mind that acceptance of your application should in no way be construed as final approval or confirmation of your request.

Where is Your Event Located?

Copies of the application are forwarded and reviewed by all affected municipal departments and in some cases the CRD Parks office. Throughout the review process you will be notified if your event requires any additional information, permits, licenses or certificates. During our initial application screening process you will be allowed time to provide us with all pending documents (e.g. certificate of insurance, secondary permits, etc.). We must receive these items before issuing a Special Event Permit. Delays in providing these items often delay our ability to finish our review process and approve your application in a timely manner.

Events held in Saanich Parks

If you plan to hold your event in a Saanich park, it is your responsibility to contact the Parks Division in order to coordinate the scheduling of your event. A tentative booking of your event will be made on a first come first serve basis and all Park bookings will not be confirmed until all event related documents have been submitted.

For any events that are open to the general public and in excess of 100 participants the Special Events Coordinator will provide you with a list of recommendations that must agreed upon before final confirmation of your booking.

Special rules, regulations and restrictions unique to each site or facility may apply. Most park areas cannot be reserved for the exclusive use of one group, and access to the area by the general public must be available at all times.

Please complete all areas of the application form to ensure that we can quickly process your request.

On behalf of the District of Saanich we thank you for contributing to the spirit and vitality of our community through the staging of your event. Best wishes for a successful event!

Send all documentation including: site plan or route map, insurance certificate and payment to the Special Events Coordinator at Saanich Community Services.

Attn: Rob Phillips
780 Vernon Avenue, Victoria, BC  V8X 2W7
Phone: 250 475-5558
Fax: 250 475-5411