| All organizations planning an event such
as a race, marathon or parade requiring the use of Municipal
roads, or a parachute jump requiring the use of Municipal
property, must obtain permission to conduct the event
from the Municipality through a
Special Event Permit . |
|
Forms
Required:
Special
Event Permit (29KB)
Certificate
of Insurance (17KB) |
A completed application for a Special Event Permit must be
submitted to the Office of the Municipal Clerk, together with
any required permit fee, at least 12 weeks prior to the event
if road closures are being requested, and 6 weeks
prior to
the event for all other applications.
All applications for a Special Event Permit must include Proof
of Liability Insurance Coverage in the amount of $2,000,000
covering the organization and its members, officers and employees,
all participants in the event and adding the District of Saanich
and the Saanich Police Board and its respective employees
as named insureds.
Applications for Special Event Permits will be forwarded for
review to the Police Department, the Risk Manager, and as
necessary to the Parks Division or Recreation Services Department
who will provide comment and a list of requirements that must
be met as a condition of the Permit. Municipal Council approval
is also required for all road closures.
The Office of the Municipal Clerk will advise the applicant
of the Municipal requirements and conditions that must be
met in order to proceed with the event, and subject to compliance
with these requirements and conditions, and Municipal Council
approval of any road closures where necessary, the Special
Event Permit will be approved and a letter of approval issued.
The letter of approval for a Special Event Permit will be
copied to the Municipal Council and the Municipal Administrator
for information, in addition to the various Municipal Departments/Divisions
involved.
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