|
Municipal Departments
|
- Administration
-
-
The Municipal Administrator is the Chief Administrative Officer of the District and
makes recommendations to Council on a broad range of policy and administrative
issues. He is responsible to Council for the efficient management of the municipal
workforce, and for ensuring that Council's directions and policies are carried out.
He co-ordinates the budget process, acts as Council's representative in labour
negotiations, and is called upon to provide management advice to Council.
-
Archives
-
-
The Archives collects and preserves municipal files; biographical information on
many former long service employees; photographs and descriptions of heritage
structures, important events and special projects, reports, plans and ephemera.
-
Corporate Services
-
Legislative Division
-
In the District of Saanich, the Legislative Division is responsible for:
- Processing and coordinating all business relative to Saanich Council
-
Carrying out statutory requirements in relation to the Local Government
Act.
-
Providing information and directing enquiries to the appropriate
departments
-
Providing advice with respect to Council procedures, policies, and
functions
-
Coordinating and providing sufficient information to Council to support the
Council decision making process and provides procedural and policy advice.
-
Conducting the triennial Municipal elections and referenda
-
Providing administrative and secretarial service to the majority of
Council's committees
-
Administering a municipal wide program for the Freedom of Information and
Protection of Privacy Act.
-
In addition to carrying out the above-mentioned functions, this team handles
approximately 10,000 public enquiries per year. The office is often the first
contact the public has with the Municipal Hall.
Human Resources
-
The Human Resources staff provide resources as listed below to all departments
within the Municipality and work closely with other local Municipalities in areas
of mutual interest. We also provide advice to the Administrator, Council and Police
Board on a wide range of personnel and labour relations matters.
-
- Human Resources Planning
- Employee Benefits Planning
- Retirement Planning
- Recruitment
- Contract Negotiations
- Job Evaluation and Classification
- Personnel Records
|
- Labour Relations
- Training and Development
- Leave Management
- Employee Counseling
- Wage and Salary Administration
- Health and Safety
- WCB Administration
|
-
- Engineering
-
-
The Engineering Services, under the leadership of the Director of Engineering,
provides guidance, design, analysis and administration of Municipal
infrastructure, including, roads, water, sewers, drains, street and traffic lights
to ensure existing needs as well as future requirements are met. It includes the
management of the geographic information system, which contains all Municipal maps,
drawings, and engineering infrastructure data.
|
MISSION STATEMENT
Saanich Engineering – planning, constructing, maintaining public
infrastructure and providing related services for our Citizens. Building a
safe, vibrant and sustainable community in an effective and socially responsible
manner.
|
-
Facilities Operations
-
Maintains all Saanich community recreation centres, as well as all other municipal buildings,
including the Municipal Hall, the Police and Fire buildings, Saanich branch libraries and affiliated
seniors centres.
-
Public Works
-
Responsible for the construction and maintenance of roads, sanitary sewers, open and closed storm
drainage systems, water distribution, traffic signals, street lights, street signs, bridge
maintenance and refuse collection. It insures that all residents have safe and reliable drinking
water, that they are adequately protected in the case of floods, and that refuse is collected on a
regular basis. In addition Public Works is also responsible for snow clearing of major and collector
roads. The division is also responsible for responding to emergencies after hours, weekends and
holidays.
-
Finance
-
-
The Finance Department is responsible for the overall management of the financial affairs for the
Municipality. Primary functions include:
- Financial planning and budgets
- Treasury and cash management
- Accounting and payroll
- Financial reporting and internal control
- Property Tax
- Water Billing
- Dog Licences
- Business Licences and Commercial Vehicles
- Municipal Budget
- Corporate Planning and Project
-
- Information Technology
-
The employees in Information Technology provide leadership and expertise in the
provision of information technology for the Municipality. This includes support for
staff computers as well as all internet servers and communications equipment
needed for public services provided by computer technology. IT staff also operate
Saanich's telephone switchboard and the central reception desk at the main entrance
to the municipal hall.
- Hardware and Software Planning and Acquisition
- Hardware and Software Research and Development
- Hardware and Software Installation
- Information Technology Policies and Procedures
- Employee Computer Training
- Help Desk Assistance
-
-
2008-2012 Saanich
Technology Plan
Purchasing
-
The Purchasing Department is responsible for:
- Working with the departments to coordinate the procurement process
-
Coordinating the bid process to ensure compliance with current tendering
laws
- Assisting departments with contract management initiatives
- Provision of the accounts payable function
- Operating the Municipal Print Shop
-
Coordinating efforts in conjunction with the members of the Greater
Victoria Joint Purchasing Group and the Greater Vancouver Municipal
Purchasing Group
-
- Fire
-
-
The Saanich Fire Department's mandate is to protect life and property within the
Municipality. The Department is responsible for the prevention, suppression
and investigation of fires.
Legal Department
-
Lands Division
-
The Lands Division provides real estate and appraisal services to Council and other
departments. The Division buys and sells property on behalf of the Municipality,
manages all leased or rented properties and negotiates the acquisition of
rights-of-way. The Division also has the responsibility for managing and
coordinating special projects.
For information on properties for sale or rent contact the Lands Division at
475-1775 (local 3574)
Legal Division
-
The role of the legal division is to give legal advice to the Council and other
departments and prepares bylaws, contracts and real estate documentation for the
Municipality. The department also manages all types of litigation for the
Municipality including damage claims, bylaw prosecutions and labour arbitrations.
Risk Management Division
-
The Risk Management Division provides for claims management and insurance services.
Parks and Recreation
Parks Division
-
The Parks Division is responsible for the planning, design, maintenance and
construction of over 140 parks including turf, sport fields, playgrounds, tennis
courts, trails, field houses, washrooms, roads and parking lots. This responsibility
also includes beach accesses, walkways, roadside grass cutting, and landscape
maintenance of recreation centres and branch libraries.
The Parks Division is also responsible for the planting and maintenance of all
boulevard and parks trees, administration of the Tree Preservation Bylaw, and
horticultural maintenance of annual beds, shrub beds, perennial borders and traffic
islands.
Recreation Division
-
Saanich Recreation Services operates four major community recreation centres
and provides liaison with the community through the Community Services Section.
The Department provides recreation programming for all ages and interests, ranging
from sports and fitness opportunities to the exploration and enjoyment of arts
and culture. As well, Recreation Services provides leadership in organizing special
events and activities that foster community identity and pride.
All four Saanich recreation centres, who welcome 1.8 million visitors each year,
offer full fitness, aerobic and weight training opportunities as well as
recreation programming. Aquatic amenities are located at Saanich Commonwealth
Place and Gordon Head Community Recreation Centre, arenas are located at Pearkes
Community Recreation Centre and indoor court facilities are found at Cedar Hill
Community Recreation Centres. In addition, each facility offers rental space for
groups ranging in size from 20 to 2,000 participants. The Community Services
Division focuses on providing recreation opportunities for youth as well as
providing leadership in such areas as cultural bridging and recreation
affordability.
Golf Course Division
-
The Golf Course Division operates the 18 hole Cedar Hill Golf Course, one of the
most popular golf courses in Canada with over 80,000 rounds played per year.
Golf Professionals offer CPGA private and group lessons through the Pro Shop.
The “Grab ‘n Run”, Shank’s Pub and the Cedar Hill Golf
Course Clubhouse offer food and beverages for golfers as well as visitors.
The Clubhouse is a full catering and banquet facility which is known for its
attention to detail and its wonderful food.
Planning
-
-
The responsibility of the Planning Department is to ensure that municipal goals
are reflected in planning policy documents and ultimately in new development that
occurs within the municipality. The Department has an important role in
providing Council with professional and technical advice on current and future
land uses, and a wide range of issues including housing, heritage, environment,
transportation, and social policy.
-
The principal functions of the Planning Department are:
-
To provide long range community planning through the Official Community
Plan and other policy documents;
- To undertake focuesd planning studies on a variety of subjects;
-
To administer development control bylaws including building permits
and bylaw enforcement;
-
To provide policies and education to conserve, protect and enhance
Saanich's natural environment;
-
To act as advisors to Council on planning and environmental matters; and
-
To provide liaison to various municipal committees and community groups.
-
Environmental Services, within Planning, promotes conservation and enhancement of
Saanich’s natural
environment. This is achieved through the development application process, the
introduction of new policies and bylaws and environmental education and outreach
programs that create greater awareness, understanding and involvement within the
community.
One vital section of this Department is Inspection Services which is responsible
for the administration and enforcement of B.C. Building Code and related Plumbing
Code. This section also includes enforcement of municipal bylaws.
Police
-
-
The Municipality of Saanich, through its governing Municipal Police Board, is
responsible for maintaining an independent
police department which
is supported by civilians and volunteer Reserve Police Officers.
Central to the activities of the police department is a commitment to a formal,
five year strategic
plan encompassing the philosophy of Community Policing.
The
mission statement of the Saanich Police is: To provide quality police
services by working with our partners to ensure the safety and security of our
community.
Purchasing
-
-
The Purchasing Department is responsible for:
- Working with the departments to coordinate the procurement process
-
Coordinating the bid process to ensure compliance with current tendering
laws
- Assisting departments with contract management initiatives
- Management of the Municipal Stores operation
- Management of the Municipal Fleet Operation
- Provision of the accounts payable function
- Operating the Municipal Print Shop
-
Coordinating efforts in conjunction with the members of the Greater
Victoria Joint Purchasing Group and the Greater Vancouver Municipal
Purchasing Group
|
RESIDENTS | BUSINESS | MUNICIPAL HALL | VISITORS
|